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Contact Us

Fax: 202-885-6175

budget@american.edu

University Budget Office 4400 Massachusetts Avenue NW Washington, DC 20016-8009 United States

Need help with...

This table shows various budget areas, such as budget development or budget management, and then lists related contacts and resources
Need help with...	Contacts/Resources
Budget Development	Guidelines Current and Past Budget Reports Feedback /Guidance (Contact the Budget Officer assigned to your unit)
Budget Evaluation & Reporting	Monthly Closing Timeline Fiscal Year Closing Timeline and Procedures
Budget Management	(Excel Spreadsheet) Once you have completed the above form, please contact the budget officer assigned to your unit If you have any questions regarding Journal Entries please contact the budget officer assigned to your unit Journal Entry affecting salary (Contact Payroll – payroll-je@american.edu) and include the Labor Distribution Report in backup documentation Opening a GL Account Fund 10 - Contact Budget Officers Fund 11 - Contact University Accounting Fund 11 Gl Account with project number beginning with 3 All other funds - Contact University Accounting and they will direct you accordingly Instructional Revenue Centers (IRCs) Purchasing Cards (PCard) Guidelines on Object Codes Commonly Used Object Codes and Specialized Interdepartmental Object Codes Generally Accepted Accounting Principles (GAAP) University Accounting Policies Procedures and Guidelines
Gifts, Grants & Contracts	Gifts - Contact Office of Development and Alumni Relations, DAR Private Grants - Contact University Accounting Sponsored Grants & Contracts - Contact Grants & Contracts Accounting
Position Control	Full-Time Staff - Contact the HR Service Delivery team Part-Time Staff and Faculty - Contact Assigned Budget Officer Full-Time Faculty - Contact Assigned Budget Officer People Sheets Discrepancy - Contact Assigned Budget Officer Labor Distribution Report - Contact Assigned Budget Officer Posting Existing Position HR-Recruitment Monthly and Biweekly Payroll Schedules and Other Important Dates
Professional Development	�鶹�ƽ��'s financial health depends on the employees who manage the university's fiscal resources. This course provides information essential to employees in fulfilling that responsibility. Gain a high-level view on the university's budget process and financial standing; learn the who, what, and why in planning, managing, and accounting for the university's fiscal resources; and get a sampling of the technological tools that support fiscal management at �鶹�ƽ��. This program provides supervisors and managers with a comprehensive overview of �鶹�ƽ��'s policies and procedures needed to perform your managerial duties in compliance with university policy and local and federal regulations. Topics covered include: employment policies and employment law; compensation policies; recruiting; e-actions; timesheet management; managing a flexible workforce; employee probation; and the basics of FMLA, short-term, and long-term disability. OIT Training
Student Billing & Accounts	Student Billing, Payment, Financial Aid Questions - Contact �鶹�ƽ�� Central Financial Aid Questions Questions regarding special fee and/or special tuition rate currently coded in the student billing system - Contact Office of Student Accounts
Technology	All �鶹�ƽ�� Technology System Requests - email helpdesk at helpdesk@american.edu Access to EagleData, including HR Menu (People Sheets and Labor Distribution) Access to Online Position Management system Access to Tuition and Fee Assessment system Access to MicroStrategy BI; BI questions or problems Access to Datatel, including General Ledger
Other Useful Information	Academic Calendar Accounts Payable Policies and Guidelines Gifts vs. Sponsored Projects Policy Subcontractor vs. Consultant Office of Sponsored Awards & Research Administration (OSARA)

Questions, comments, technical issues? Please send an email to budget@american.edu.